Loans for Exhibitions
We are pleased to support exhibitions that pursue cultural or scientific objectives by lending items from our holdings and historical collections.
If you are interested in borrowing items from our collection, please submit your application to the Directorate of the State and University Library of Saxony-Anhalt as early as possible, but at least three months before the exhibition opens. You will then receive either a confirmation or a rejection regarding your request. The items in question will then be assessed for their suitability for conservation, and we will consult with you further on this matter. Finally, we will provide you with a loan agreement, which must be signed and returned to us by at least three weeks before the loan period begins, ideally accompanied by a receipt for the insurance policy and a facility report. The insurance policy must be presented no later than when the loaned items are handed over.
- For conservation reasons, the maximum loan period is limited to three months.
- Objects that cannot be transported and prepared for an exhibition due to their state of conservation, as well as objects that have already been exhibited Items that have been on display in an exhibition within the last three years cannot be borrowed.
- If a loan does not yet have a full-colour digital copy that reproduces the loan as faithfully as possible, this must be produced at the borrower’s expense before the loan can be finalised. The charge for this process is 0.25 EUR per scanned page (see the ULB Saxony-Anhalt fee schedule).
- All costs relating to packaging, transport and, where applicable, customs duty are to be borne by the borrower.
In the case of particularly valuable loans, a specially appointed ULB courier accompanies the transport and checks the exhibition conditions on site. - The following conditions must be met on the exhibition premises:
- The temperature must remain stable between 18°C and 21°C.
- The illumination is a maximum of 50 lux.
- The relative humidity must remain stable between 45 and 55 %.
- Exposure to UV radiation must be avoided.
- The objects on loan shall be displayed in locked, dust-proof display cases made of laminated safety glass. The display cases must be free from acid and contaminants.
- Photography, film and television recordings of the items on loan are subject to approval; the ULB must therefore be notified in advance.
If you have any further questions about our loan terms, please contact the Head of the Department of Historical Collections.